A Step by Step Approach to Developing
and Maintaining an Alumni Program
STEP THREE <==
STEP FOUR - Collect Info on Potential Alumni Contacts
==> STEP FIVE
Possible Sources of Information to Begin Alumni Search
- camper, staff, board rosters
- payroll information
- fund-raising information
- camp and/or organizational reports
- camp and/or organizational newsletters
- pictures with names and dates
Pieces of Information to Help Complete the Puzzle
- name
- association with camp - year(s) and description(s)
- date of contact
- e-mail address, if any
- source where this information came from (i.e. roster, phone call, newpaper
clipping, personal visit, web site form)
- school information, if available
- most recent address and phone number, if available
Recording and Organizing the Information
- Manually.... (still need to handle letters, pictures, etc.)
- set up A-Z file cabinet - or drawers for cards.
- fill out 'temporary' Alumni cards or profiles to have in files until an
actual card or profile is returned (fun to have signatures)
- info can then be pulled for phone calls or letter writing
- Computer Databases....
- similarities to camper databases; i.e. a camper with his/her
demographics and one or more sessions attended == an alum with his/her
demographics and one or more camp associations
- consider web-based
- desirable to select and display alums from various years, various schools, etc.
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